Arkansas
Air Force Association
Arkansas State Association
David D. Terry Chapter # 253
Jacksonville, AR
Lewis E. Lyle
Chapter # 270
Hot Springs, AR
Arkansas
Air Force Association
CONSTITUTION
AND BYLAWS
DAVID D. TERRY JR. CHAPTER # 253
AIR FORCE ASSOCIATION
2015
ARTICLE 1
NAME
The name of this organization shall be David D. Terry Jr. Chapter of the Air Force Association.
ARTICLE 2
MISSION
Section 1: The Air Force Association (AFA) is an independent, nonprofit, civilian education organization promoting public understanding of aerospace power and the pivotal role it plays in the security of the nation. AFA publishes Air Force Magazine, conducts national symposia and disseminates information through outreach programs. It sponsors professional development seminars and recognizes excellence in the education and aerospace fields through national awards programs. AFA presents scholarships and grants to Air Force active duty, Air National Guard and Air Force Reserve members and their dependents; and awards educator grants to
promote science and math education at the elementary and secondary school level. Additionally,AFA publishes a wide range of materials on www.afa.org.
ARTICLE 3
OBJECTIVES
Section 1: The Chapter shall be civilian and shall not be used for the dissemination of partisan principles, for the promotion of candidacy of any person seeking political office or preferment, or for any other personal or commercial gain.
Section 2: The Chapter shall operate exclusively for the purposes specified in AFA’s Constitution, and shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 3: Upon dissolution of a Chapter, those assets shall be distributed among the remaining chapters associated with this association or to the state. If the State Association is dissolved all assets shall be returned to HQ AFA.
Section 4: Membership of the dissolved chapter shall be distributed among the remaining Arkansas State Association or Chapters.
ARTICLE 4
MEMBERSHIP
Section 1: Membership in the Air Force Association is open to all military and civilian individuals. When you join the "Force behind the Force", you will have access to all AFA member benefits including an annual subscription to "Air Force Magazine", and eligible to participate in a wide variety of benefits provided by the AFA Veteran Benefits Association and much more.
Section 2: A member of the Association shall be deemed to be a member of this Chapter if they shall either have filed application for such membership with this Chapter, or shall have been assigned to this Chapter through automatic affiliation, or shall have paid their AFA dues through, or credited the same to this Chapter. Members in good standing may transfer their affiliation to any Chapter of the Association. No member of this Chapter may be a member of any other Chapter at the same time.
Section 3: As an added benefit to Arkansas AFA members all are eligible because of a mutual benefit to become members of Arkansas Federal Credit Union.
ARTICLE 5
COMMUNITY PARTNERS
Section 1: AFA is the professional association of the Air Force Community. Civilians and private companies are an integral part of our Air Force Association. They are the parents, relatives, family members, teachers, guidance counselors and community members who impact the Air Force and the community in which they live. They hold offices, work on committees, and serve at all levels from the top down. They have a unique opportunity to make an investment in
the future of young men and women who are interested in joining the military and to be involved with defense and congressional issues in their local community. By joining AFA as a Community Partner, you are expressing your own concern for a deterrent force sufficient to ensure this nation’s peace and security.
Section 2: There are two levels of Community Partners. Category 1 (1 member designated by the company to receive materials) $90.00 and Category 2 (2 members designated by the company to receive materials) $180.00.
Section 3: Designated representatives of the company/business receive all the benefits of the Association.
ARTICLE 6
FINANCE
Section 1: No dues are required. The income is derived through membership rebates from HQ AFA and from 1/2 of the Community Partner Dues and any fundraisers held.
Section 2: Fiscal and Operating Years. The Fiscal Year of the Chapter shall be 1 January to 31 December. The Operating Year for tenure of officers, etc., shall be October 1 to September 30.
Section 3: The Treasurer along with the State President and a V/President shall audit the financial records to maintain accuracy.
ARTICLE 7
CHAPTER MEETINGS
Section 1: The Chapter shall meet at least quarterly. The meeting in the third quarter shall be the annual meeting for the election of officers. Special meetings may be called by the president, by majority vote of the Chapter, or upon written request of its members.
Section 2: A quorum shall consist of 3 elected officers.
Section 3: Members will be notified of regular meetings by E-
Section 4: Each member of the Chapter shall be entitled to one vote in all proceedings.
ARTICLE 8
OFFICERS
Section 1: The elected officers of the Chapter shall be a President, Vice President, a Secretary, and a Treasure. The officers shall be elected at the annual meeting and shall serve for a period of one year and thereafter until their successors are elected.
Section 2: The President may appoint additional Vice Presidents as necessary upon approval of the Executive Council (EC). Appointed officers may be removed from office by the President or by majority vote of the EC.
Section 3: In case of a vacancy in any office, it shall be filled by appointment by the President for the remainder of the unexpired term and thereafter until a successor is elected.
ARTICLE 9
DUTIES OF OFFICERS
Section 1: The President shall exercise the powers and perform the duties assigned by the Constitution and Bylaws; supervise the management of the Chapter organization; enforce the provisions of the Constitution and Bylaws; appoint all standing and special committees or
councils; and perform such other duties as are usually incident to the office. The President shall preside at convention and shall be chairman of the Executive Council.
Section 2: The Executive Vice President shall perform such duties as may be assigned by the President or by the Executive Council and shall discharge the duties of the President whenever the disability or absence of the President as determined by the Executive Council makes such service advisable.
Section 3: The Secretary shall keep a record of the proceedings of all meetings and of all other matters of which a record shall be ordered by the Executive Council; notify the officers and all members of committees of their election or appointment; issue notices of special meetings; and perform such other duties as may be assigned by the Executive Council or that are usually incident to the office.
Section 4: The Treasurer shall collect and disburse all funds and be the custodian of such funds; make annual financial report and at such other times as requested by the Executive Council or by the President; make financial records available for inspection by any member of the Executive Council when requested; and perform such other duties as may be assigned by the Executive Committee or are usually incident to the office. The Treasurer shall ensure that the
State has an IRS Tax identification number. The selection of a financial institution will be approved by the Executive Council. Be responsible for completion of required Quarterly Financial Report and IRS Form 990 annually, (if required; see Chapter Ten of the Field Operations Guide), and for their submission to the President.
ARTICLE 10
EXECUTIVE COUNCIL (EC)
Section 1: The Chapter officers and Vice Presidents shall comprise the EC.
Section 2: Between quarterly meetings, the administrative power of the Chapter shall be
vested in the EC. In addition to such powers as are specifically conferred upon it by the Constitution and Bylaws, the EC shall be responsible for the general management of the affairs f the Chapter and may make such regulations as it deems advisable, not inconsistent with its
governing documents. It shall keep a written report of its proceedings and shall make a written report of its activities.
Section 3: The EC shall meet at least monthly. Special Chapter Council meetings may be held upon reasonable 1 week notice at the call of the President, or the Secretary shall call a special meeting upon the written request of three members of the Chapter Council.
Section 4: A majority of the Elected Officers of the Chapter shall constitute a quorum.
ARTICLE 11
COMMITTEES
Section 1: Standing committees of the Chapter shall be determined by the president.
Section 2: Special committees may be created by the President upon the recommendation of the EC. The respective powers and duties of such committees shall be defined when each committee is created.
Section 3: Each committee shall hold meetings at such times as may be specified by its chairman, by the President, by the EC or upon the request in writing of a majority of its members after due notice is given to committee members.
ARTICLE 12
NOMINATING COMMITTEE
The Nominating Committee shall consist of 2 to 3 members who shall be appointed by the president.
ARTICLE 13
DELEGATES TO STATE CONVENTION
Delegates to the State Convention shall be as prescribed in the Arkansas State Association Constitution and Bylaws.
ARTICLE 14
DISCIPLINE
Section 1: Complaints against the Chapter or any elected or appointed officers of the Chapter shall be handled as specified in Article XV of the Air Force Association Constitution and in the Operations and Procedures Manual under Disciplinary Procedures.
Section 2: This Chapter shall not enter into any agreements, leases or other commitments or involvements of any kind or nature whatsoever, the direct or indirect effect of which shall be legally to obligate or constrain the Air Force Association, without the prior written approval of the President of the Air Force Association; nor shall they engage in any activity contrary to, or inconsistent with, the objectives or policies of the Air Force Association.
ARTICLE 15
CHAPTER AWARDS
Section 1: The Chapter shall participate with the 314 AW and 19AW, at Little Rock AFB in rewarding the recipients of Quarterly Awards.
Section 2: The first and third quarter recipients of the 19th AW will receive a Certificate,
Letter and an E-
Section 3: The second and fourth quarter recipients of the 314th AW will receive
a Certificate, Letter and an E-
ARTICLE 16
TIMOTHY W. KEHLER SCHOLARSHIP
Section 1: This $1,000.00 scholarship may be awarded annually to a deserving high school senior in the geographical area of the David D. Terry Jr. Chapters membership wishing to pursue a degree in any field of aeronautics. Preference will be given to a AFJROTC graduate cadet
providing they have not received a 4 year scholarship to any of the service academies. This degree can be at any college/university to include an aerospace trade school. If no high school senior applies for this scholarship it may be awarded to a current college student within the two
years of entering college. Additionally a previous award winner may reapply for an additional scholarship grant.
Section 2: The nominations will be reviewed by a committee of prior AFJROTC instructors and the Kehler family. Selection of the recipient will be forwarded to the Executive Council for approval and awarding. Presentation of the award will be made by the Chapter President and a Kehler family member.
Section 3: Funding for this scholarship is in the form of a $10,000.00 CD. Arrangements have been made with the current financial institution to assist the chapter with any shortfall to make the $1,000.00 award.
ARTICLE 17
PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order Newly Revised shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with the Constitutions and Bylaws and any special rules of order the Chapter may adopt.
ARTICLE 18
AMENDMENTS
This Constitution and Bylaws may be amended by a two-
Adopted _______________
(Date)
ENDORSEMENTS
________________________________________ __________________ Chapter President Date
________________________________________ __________________
State President Date
_________________________________________ __________________
Region President Date